Administrative Specialist

Description:

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The primary purpose of this position is to provide Human Resource/Force Development management/Administrative program support, personnel support and office automation support to the senior action officers of the Civilian Force Development Division (A1D).

Requirements:

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07 , or equivalent in other pay systems. Examples of specialized experience includes working knowledge of management principles, organizational theory, and techniques of analysis and evaluation, along with knowledge of standardized administrative practices and procedures to conduct studies of clerical work processes in various organizations to identify, analyze, and recommend solutions to problems in organizational structure, staffing, administrative procedures, work processes, or workload distribution. Skill in applying techniques to conduct position management studies of clerical, trades, technician, and administrative support positions within a single organizational component at the operating (installation) level. Skill in preparing and delivering briefings to managers on study findings and recommendations.

OR EDUCATION: Successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D. in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. NOTE: You must submit copies of your college transcripts.

OR COMBINATION OF EXPERIENCE AND EDUCATION: Less than the full amount of specialized experience described in the job opportunity announcement; however, and have at least one year of progressively higher level graduate education, but have not obtained a master's or equivalent graduate degree. Therefore, have a combination of experience and education. NOTE: You must submit a copy of your transcripts.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of the laws, rules, regulations, executive orders, policies, and concepts governing various federal disciplines associated with civilian personnel and human resource development.

2. Knowledge of the laws, regulations, principles, and practices of Training, Education and Professional Development (TE&PD) program manager.

3. Knowledge of the Defense Civilian Personnel Data System (DCPDS), Business Objects (BO), Civilian Automated Training Input Program (CATNIP), Advanced Distributed Learning Service (ADLS), Retrieval Application Website (RAW), MyPers, Virtual Personnel Center (vPC), MyVector, and other civilian personnel systems to input, store, retrieve data, and perform limited analysis, quality review and correlation of data elements and other personnel systems to input, store, retrieve data and perform quality review of data elements.

4. Knowledge and ability to effectively operate the Defense Travel System (DTS) to support associated travel and knowledge on the operation and the ability to use the Government Purchase Card (GPC) in support of business operations.

5. Knowledge of word processing automation software functions to support office operations and produce a variety of textual products, such as letters, reports, memos and form letters.

6. Skill in typing; a qualified typist is required. Ability to communicate effectively both orally and in writing; negotiate complex issues; and maintain good working relationships.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.